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Purpose
Vendor, purchasing info, material, and customer master records contain foreign trade data. This
data includes general foreign trade information and information on legal control and preference
handling.
The system uses the foreign trade data in these master records both directly and indirectly. It
uses the data directly as default values in the Materials Management (MM) application
component's purchase orders and advanced shipping notifications and in the Sales and
Distribution (SD) application component's deliveries and billing documents. It uses the data
indirectly when automatically determining additional export-relevant data, which it then includes
in deliveries and billing documents.
Implementation Considerations
This component is fundamental to Foreign Trade and should always be implemented.
Integration
This component integrates with SD's Sales (SD-SLS), Delivery Processing (SD-SHP-DL), and
Billing (SD-BIL) components. It also integrates with Materials Management’s (MM) Purchasing
(MM-PUR) and Goods Receipt (MM-IM-GR) components.
Features
• Maintenance of master data relevant to foreign trade
• Copying of foreign trade data from master records and proposal objects into MM and SD
documents
• Maintenance of foreign trade data in MM and SD documents
• Other foreign trade data management including utilities for loading commodity codes into
the system and for checking vendor, material, and customer master data for
completeness and consistency

Definition
Master data relevant to foreign trade that is used throughout the entire logistics chain in Materials
Management (MM) and Sales and Distribution (SD) documents.
Structure
This section provides a detailed list of the data relevant for using SAP's Foreign Trade (FT)
application component in vendor, purchasing info, material, and customer master records.
The system‘s automated foreign trade processing depends on complete master data.
To ensure efficient import and export processing, maintain the master data
thoroughly.
Vendor Master Record
To go to a vendor master record from the SAP standard menu, choose Logistics → Materials
management → Purchasing → Master data → Vendor → Purchasing
You can maintain data relevant to foreign trade on the following screens of the vendor master:
• Address
– Vendor’s city
– Postal code
– Country
– Region
The vendor’s country helps indicate import transactions in MM documents. You need the
vendor’s region for declarations to the authorities.
• Control
This screen contains accounting data including the vendor’s VAT registration number.
The system copies the vendor’s VAT registration number from the vendor master record
to the purchase order as a default value.
• Purchasing data
– Order currency
– Terms of payment
– Incoterms
– Mode of transport
The mode of transport indicates how the imported goods cross the border.
– Office of entry (at the border)
The border customs office code specifies the office through which goods usually
arrive in the country. The vendor master record supports only one Office of entry.
– Purchasing group
To display or maintain data for preference processing from this screen, choose Extras →
Tariff preference.
Purchasing Info Record
The purchasing info record represents the link between the vendor and the material delivered
and overrides the vendor master record. Communication between the vendor and your plant can
be made easier using purchasing info records.
To go to a purchasing info record from the SAP standard menu, choose Logistics → Materials
management → Purchasing → Master data → Info record.
You can maintain data relevant to foreign trade on the following screens:
• General data
– Country of origin
– Region of origin
– Certificate category (the type of certificate—for example, a certificate of origin—
issued by the vendor)
– Certificate number
– Date until which the certificate of origin is valid
To display or maintain data for preference processing from this screen, choose Extras →
Tariff preference.
• Purchasing organization data 1
– Planned delivery time
– Standard quantity
– Confirmation control key
– Export/import procedure
– Net price
– Incoterms
Material Master Record
To go to a material master record from the SAP standard menu, choose Logistics → Materials
management → Material master → Material.
You can display or enter data relevant to foreign trade in the following views of the material
master record:
• Basic data 1
– Base unit of measure
– Material group
– Division
– Net weight
– Gross weight

Foreign Trade Data in Master Records
– Weight unit
• Sales organization data 1 and 2
– Delivering plant
– Tax category/classification
• Sales: General/Plant Data
– Transportation group
– Loading group
• Foreign Trade: Export data
– Commodity code (or Import code number)
– Country of Origin
– Region of Origin
– Legal (export) control information
– Preference information
• Foreign Trade: Import data
– Import code number (or commodity code)
– Export/import group (a grouping of similar materials for export or import transactions)
– Country of origin
– Region of origin
Question: The system only allows the input of one commodity
code / import code number per material. What should I do if I want to import the
same material from two different countries?
Answer: Use two separate batches to identify the material.

To go to a customer master record from the SAP standard menu, choose Logistics → Sales and

distribution → Business partners → Sold-to-party.

You can maintain data relevant to foreign trade data on the following screens of the customer

master record:

• General data

– City

– Country

– Region

– Transportation zone

– Postal code

– Language

– VAT registration number

The customer’s country helps indicate export transactions in sales and distribution (SD)

documents. You need the customer’s region for declarations to the authorities.

To go to the Shipping and Billing information screens from the General data screen, choose Goto

→ Sales area data.

• Shipping

– Shipping conditions

– Delivering plant

• Billing

– INCOTERMS

– Terms of payment

– Payment guarantee procedures

– Licenses (legal control data)

In addition to checking this data directly in each of the master records, you can also

check whether foreign trade data in master records is complete in one step from the

Foreign Trade Cockpit.

Use

This function checks whether the foreign trade data in master records is complete and generates

a list of any missing data. Complete foreign trade data makes import and export processing

faster and improves consistency.

Features

• The function checks these master records for the following foreign trade data:

− Vendor master records for general foreign trade data

− Purchasing info records for vendor declaration data

− Material master records for general foreign trade, legal control, preference

processing data and refunds on exports

− Customer master records for general foreign trade, legal control, and documentary

payments data

• You can enter selection criteria to define which master records the function checks. For

example, you can run the check on materials created in the last three months.

• You can maintain missing data in vendor, material, and customer master records directly

from the lists the function creates.

You can check whether foreign trade data in master records is complete from the

Foreign Trade Cockpit.

Purpose

Listed below are the areas of Customizing you need to check to ensure you have fully maintained

the foreign trade master data, check objects, and proposal objects. Because the system’s

defaults depend on settings in Customizing, the more fully you maintain this data, the more

complete the data in the purchasing and sales documents will be, and the more efficient the

system will be to use.

Process Flow

1. Number range

Sales and Distribution → Foreign trade → Define number ranges

2. Commodity code

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

commodity codes/import code numbers by country (Table T604)

3. Procedure

− Definition

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

procedures and default value → Define procedure (Table T616)

− Sales and Distribution (SD) default value

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

procedures and default value → Define procedure default (Table T616Z)

− Materials Management (MM) default value

Maintained in the purchasing info record on the Purch. org. data 1 (Purchasing

organization data 1) screen (see Foreign Trade Data in Master Records ).

4. Business transaction type

− Definition

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

business transaction types and default value → Define business types (Table T605)

− SD default value

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

business transaction types and default value → Define default business type (SD)

(Table T605Z)

− MM default value

Sales and Distribution → Foreign trade → Basic data for foreign trade → Define

business transaction types and default value → Define default business transaction

type (MM) (Table T604)

5. Mode of transport

− Definition

Sales and Distribution → Foreign trade → Transportation data → Define modes of

transport (Table T618)

− MM default value

Maintained in the vendor master on the Purchasing data screen (see Foreign Trade

Data in Master Records )

6. Customs offices

− Definition

Sales and Distribution → Foreign trade → Transportation data → Define customs

offices (Table T615)

− MM default value

Maintained in the vendor master on the Purchasing data screen (see Foreign Trade

Data in Master Records )

7. Control of import data screens

Sales and Distribution → Foreign trade → Control foreign trade data in MM and SD

documents → Import screens in purchasing document (View V_T001U)

8. Countries

General settings → Set countries → Define countries

9. Currencies

General settings → Currencies → Enter exchange rates

Use

Every item a country imports or exports must have a statistical value associated with it when it

passes through customs. The statistical value is the net domestic value (fair market value) of a

product when it crosses a border. (The fair market value is the price the product is normally sold

at in the manufacturer's domestic market.) This value is needed for each exported or imported

item for INTRASTAT and EXTRASTAT declarations in the European Community (EC). It is used

as a basis for keeping track of foreign trade statistics.

The statistical value is printed on the appropriate customs documents such as the Single

Administrative Document (SAD) in the EC, the Shipper's Export Declaration (SED) in the US, and

the export report in Japan.

The statistical value is a measure of the actual value of the goods imported or exported and does

not include the value added tax (VAT) or all of the transportation and insurance costs.

You are exporting goods to a customer in another EU member-state. The statistical

value of the goods is calculated by deducting transportation and insurance costs

from the time when the goods cross the border until when they reach the customer. If

the statistical value is 80% of the amount billed before VAT, this percentage includes

all transportation and insurance costs within your country until the goods reach the

border. The 20% difference represents the estimated transportation and insurance

costs from the border crossing point to the customer location.

The process is the same for the importer. The costs of transporting the goods as far

as the exporter‘s border are deducted before determining the statistical value.

This function automatically calculates statistical values based on condition records in Materials

Management (MM) for receipts and imports and Sales and Distribution (SD) for dispatches and

exports.

Integration

This function integrates with the calculation performed by MM’s and SD’s pricing functions. It also

provides data for import items in purchase orders and shipping notifications and for export items

in deliveries and billing documents.

R/3’s standard set-up calculates statistical values based on Incoterms. By applying standard

pricing tools, you can change the basis for the calculation and make manual changes to the

condition records.

Prerequisites

For Statistical Values in SD

• The condition type GRWR (shipped in the standard set-up) can be used or a copy must

be created in Customizing for SD. Choose Sales and Distribution → Basic Functions →

Pricing → Maintain condition index.

• Valid condition records for the relevant Incoterms clause must exist within the sales area

for the corresponding period of time.

For Statistical Values in MM

• The condition type GRWR (shipped in the standard set-up) can be used or a copy must

be created in Customizing for MM. Choose Materials Management → Purchasing →

Conditions → Define Price Determination Process → Define condition types.

• Valid condition records for the relevant Incoterms clause must exist within the purchasing

organization for the corresponding period of time.

You can maintain and create SD and MM condition records for statistical values from

the Foreign Trade Cockpit. See Foreign Trade Cockpit.

Definition

Data that describes the export or dispatch characteristics of a sales and distribution (SD)

transaction.

Structure

Foreign trade data appears at the header and item levels in sales orders, deliveries and billing

documents. The customer and material master records propose some of this data, and the

system copies some foreign trade data at the documents’ header level from the underlying sales

orders. The system determines other data based on the route or the item category.

Foreign Trade Data in SD Document Headers

Data Description Comments

Data	Description	Comments
Payment guarantee data (sales orders only)	• Payment guarantee procedure • Financial document number
Partner data	• Ship-to party The ship-to party key • Country key The ship-to party’s country key	The system copies this data from the sales order.
Customs data (deliveries and billing documents only)	• Mode of transport The technical customs term describing how (for example, by sea or air) the goods are taken across a national border • Office of exit The key for the customs office at the border, where the goods are loaded onto the mode of transport with which they will cross the border • Inland mode of transport The type of transport used from the delivering plant	The system determines this data based on the route if the appropriate setting has been maintained in Customizing The system adopts this data as default values in deliveries and billing documents.
Mode of transport data (deliveries and billing documents only)	• The mode of transport with which the goods leave the vendor location • Country of the mode of transport with which the goods leave the vendor location • The mode of transport used to cross the border • Country of the mode of transport used to cross the border • Container indicator

Use

This function allows you to create and change foreign trade data in sales orders, deliveries, and

billing documents.

To maintain data in	Menu path	You should know
The sales order header	In the sales order, choose Goto → Header → Billing to enter documentary payment data.	You can change the statistical value for an item in a sales order.
A sales order item	In the sales order, select an item. Then choose Goto → Item → Sales A to enter the business transaction type.
The delivery header	In the delivery choose Header → Foreign Trade/Customs.
A delivery item	In the delivery select an item. Then choose Item → Foreign Trade/Customs.
The billing document header	In the billing document choose Header → Foreign Trade/Customs.
A billing document item	In the billing document select an item. Then choose Item → Foreign Trade/Customs.	You can change the statistical value for an item in a billing document.

• After a delivery has been invoiced, you can no longer change the export data

in the delivery.

• After a billing document has been posted to the Financial Accounting (FI)

application component, you can no longer change the export data in the

billing document.

Definition

Data that describes the import or arrival characteristics of a purchasing transaction.

Structure

Foreign trade data appears at the header and item levels in purchase orders and shipping

notifications. The vendor and material master records and purchasing info records propose this

data.

Foreign Trade Data in Purchase Order and Advance Shipping Notification

Headers

Data	Description	Comments
Partner data	• Vendor The vendor key • Delivery vendor • Country key The vendor country key	The system copies this data from the purchase order to the shipping notification.
Customs data	• Mode of transport The technical customs term describing the type of transport (for example, see or air transport) used to take the goods across a national border • Office of entry The key for the border customs office where the goods are unloaded from the mode of transport used for crossing the border	The system determines this data from the vendor master and uses it as a default value in the purchase order and shipping notification.
Mode of transport data	• The inland mode of transport (the mode of transport from the border to the plant) • The identifier for the means of transport with which the goods leave the vendor location • The country of the means of transport by which the goods leave the vendor location • The mode of transport by which the goods cross the border • The identifier for the means of transport by which the goods cross the border • The country of the means of transport by which the goods cross the border

Use

This function allows you to maintain foreign trade import data in purchase orders and shipping

notifications.

To maintain data in	Menu path
The purchase order header	In the purchase order, choose Header → Foreign Trade / Customs
A purchase order item	In the purchase order, select the item and choose