Settlement Of Tour Advances Domestic/Foreign
1) Settlement of advance will be done by the Accounts Department based on the Travel Expense Statement submitted by the employee, which is approved by the Concerned Department Head.

2) Expenses Account DR
Cash/Bank Account DR (if, refund)
Employee Advance Account CR
Cash/Bank Sub ledger Account CR (if, payable)

3) Banking Operations - Maintenance Of Bank Master

4) A House Bank is a combination of a Bank and a Branch. Account id is the account number. A house bank can have multiple account IDs.. There could be a main account as also payable account, which will be defined as separate account ids. General Ledger accounts have to be created for each combination of a house bank and account ID. The bank master details are to be provided by HZL.

5) General Ledger accounts have to be created for each account ID in the house bank. Bank Account Master data will be maintained by the Finance Department centrally.

6) Each house bank and account ID combination shall have one main general ledger account and several sub accounts mainly based on broad transaction types. These sub accounts are necessary to facilitate automatic bank reconciliation process in R/3 system.

Bank Accounting
7) The accounting entries will be generated automatically according to the posting rules attached to the Transaction type. The following accounting entry is passed by the system in respect of cheque deposit on account of collection from domestic customers.

Bank cheque deposit account Debit
Customer account Credit

8) In this case, a bank sub account is selected based on the transaction code entered by the user. The customer account is cleared i.e. invoice is cleared against the receipt. In respect of any other deposits, the relevant accounts to be credited will depend on the nature of transaction.

9) Payment against bills for collection. Based on the bank advices falling due on a particular day one payment advice is made debiting the vendors and crediting bank.

Cheque Deposit - Customer Receipts
10) All cheques received from customers shall be accounted at the point of receipt. The entry posted shall be

Bank Sub account Dr
Customer Account Cr

Cheque Deposit - Other Than Customer Receipts
11) All other receipts will be accounted through the Incoming Payment Transaction of the Accounts Receivables module.

Cheque Bouncing – Other Than Customer Receipts

12) Based on the information of cheque bounced from the Bank, the accounts Department will pass accounting entries for the cheque that have been bounced. The procedure to handle bouncing of a cheque has been discussed under the following

13) Reset the clearing document – If the document has been cleared i.e. an open outstanding item has been cleared against an incoming receipt, then the clearing document has to be reset to its original status of open item. This process is known as reset of cleared document.

14) Reverse the entry passed for cheque deposited earlier – Once the document has been reset it will be reversed. The following accounting entry will be passed.
FI Customer DR
Bank cheque deposit account CR

15) In case of cheques being damaged while printing, the concerned cheques no. has to be voided and the payment will be rerun.

Bank Reconciliation
16) The Bank reconciliation process is based on the entries passed through the Bank sub account and main account. The process is dependent on the Bank Statement received from the Bank that will be entered into SAP. Accounting rules are to be defined for each transaction type and posting rule for posting accounting entries as per bank statement. Bank statements to be uploaded into SAP.

17) Bank Main account balance is the actual balance as per the bank statement whereas the Bank sub accounts denote the reconciliation items. These sub accounts show those entries, which will flow from the sub account which are not cleared in the bank statement.

18) Adding or subtracting the Bank sub accounts will help in preparing the Bank reconciliation statement.

19) The following scenarios would explain the reconciliation process:
- Cheque received from customer
- Cheque issued to vendors
- Cheque received from Other than Customers
- Direct Debits in Bank Statement
- Direct Credits in Bank Statement
- Fund Transfer between Bank Accounts

Cheque Received From Customer
20) Accounting entry at the time of cheque deposit entry
Bank Cheque deposit account Debit
Customer Credit

21) Accounting entry after cheque has been cleared in the Bank statement Main Bank account
Debit Bank
Cheque deposit account Credit

22) The clearing criteria for updating the bank main account and bank sub account will be amount and document number which will be captured in the allocation field of the bank sub account. The items, which have not been cleared in the bank statement, will remain open in the bank sub account and will form part of the bank reconciliation statement.

Cheque Issued To Vendors
23) Accounting entry at the time of cheque issue
Vendor account Debit
Bank cheque payment account Credit

24) Accounting entry after cheque has been presented in the Bank
Bank cheque payment account Debit
Main Bank account Credit

25) The clearing criteria used for updating vendor account and Bank cheque payment account will be amount and cheque number. The cheques presented to the bank and are cleared are transferred to the bank main account. The remaining cheque issued will form part of the bank reconciliation statement.

Direct Debit In Bank
26) Direct debit instructions will be given to the bank for example, LC payments or certain bank charges are directly debited in the Bank Statement. In this case accounting entry is passed only after the entry is passed in the bank statement.
Vendor / Expense Account Debit
Bank clearing account Credit

Direct Credit In Bank
27) Customer receipts are sometimes directly credited in Bank. E.g. export receipts. In this scenario accounting entry is passed only at the time of bank statement entry. The following accounting entry is passed
Bank clearing account Debit
Customer account Credit
Main Bank A/c Debit
Bank Clearing A/c Credit

Bank Fixed Deposits
28) HZL has a practice of converting any amount above Rs. 1 crore in its Main bank account, to a fixed deposit subject to a minimum of Rs. 1.01 crores. The FDR number can be filled in one of the fields available in the accounting document.

Cheque Management / Cheque Printing Cum Advice
29) The function of cheque management will enable printing of cheque through SAP. Cheque series will be defined for a combination of a Company code and Bank Account. Cheque numbering will be sequential order.

30) Cheque series for automatic payment has to be in sequential order. Cheque printing facility will be available for the bank account.

Cash Management / Liquidity Analysis
31) The day-to-day treasury process in a company includes a number of transactions. This includes determining the current liquidity using bank account balances (cash position), determining open receivables and liabilities (liquidity forecast), manually entering planned cash flows (payment advice notes), through to clearing bank accounts, that is, collecting multiple bank account balances on one target account.

32) The main objective is to ensure liquidity for all due payment obligations. It is also important to control and monitor effectively the incoming and outgoing cash flows.

33) This section shows you the overall liquidity status of your company by displaying together the cash position and the liquidity forecast. The cash position is used in Cash Management to show the value-date-dependent bank accounts and bank clearing accounts, as well as the planned cash flows (payment advice notes). The liquidity forecast comprises the incoming and outgoing cash flows, as well as the planned items on the sub-ledger accounts.

Why do we pass reversal enteries?

VENDOR INVOICE VERIFICATION

The detail process related to invoice verification is documented in Materials Management Document.
On receipt of vendor bill the following entry will be passed:

GR/IR Account DR
Freight Clearing Account DR
Cenvat Clearing Account DR
Vendor Account CR

Invoice Verification for Foreign Vendor
On receipt of vendor bill the following entry will be passed:

GR/IR Account DR
Vendor Account CR

Invoice Verification for Custom vendor
On receipt of Vendor bill the follo wing entry will be passed:
1) RG 23A/RG 23C Part 2 A/c (CVD) A/c DR
Cenvat Clearing A/c CR
2) G/R I/R A/c DR
Cenvat Clearing A/c DR
Vendor A/c CR
3) Cost of Material A/c DR
Vendor A/c (Customs) CR

Invoice Verification for Freight / Clearing Agent
Cost of Material A/c DR
Vendor A/c (Clearing Agent) CR

Invoice Verification for Octroi Expenses
Cost of Material DR
Vendor A/c (Octroi) CR

TDS (Work Contract Tax) for Service Orders shall be calculated and deducted accordingly.
The following entry will be passed on bill passing:

Expenses Account DR
Vendor Account CR
TDS Account CR

The material shall be returned to the vendor using the
Return to vendor movement type in SAP
Creating a Return PO

These transactions will be processed in the MM module.
The accounting entries will be :

Returns after GRN
GR/IR A/c Dr
Stock A/c Cr

The accounting in respect of debit / credit memos for FI vendors, the process will be similar to that of invoice processing. The accounting entries will be:
On issue of debit note
Vendor Account DR
Expenses Account CR

In respect of import vendor - capital goods exchange differences are to be accounted manually through a Journal Voucher for capitalization.
Exchange rate differences will be accounted at HO. An example of the accounting entry in this case shall be:
Invoice entry @ 40 INR: 1 USD

Asset / Expense A/c DR 100
Vendor A/c CR 100

Payment Entry @ 41 INR: 1 USD
Vendor A/c DR 100
Bank A/c CR 110
Exchange rate loss Capital A/c DR 10

Asset A/c DR 10
Exchange rate loss Capital A/c CR 10

A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:
Advance to supplier account Debit
Bank A/c Credit

When the invoice is booked the following entry is passed
GR/IR account Debit
Vendor account Credit
Clearing of Invoice against Down Payment
Vendor A/c Debit
Vendor down payment account Credit

Wherever, TDS is applicable, the TDS will be deducted at the time of down-payment to the vendor.
Down Payment for Capital (tangible) Assets

Down payment to vendors for capital acquisitions is to be reported separately in the Balance Sheet under the head Capital Work in Progress. Hence down payment for capital goods would be tracked through a separate special general ledger indicator.

The procedure to be followed is:
Definition of alternative reconciliation accounts for Accounts Payable for posting down payments made for Capital assets
Clearing the down payment in Accounts Payable with the closing invoice.
A new G/L account shall be created for the special G/L transactions.
The accounting entry for making the down payment shall be:

Vendor Advance for Capital Goods Account Debit
Bank A/c Credit
When the invoice is booked the following entry is passed
Asset A/c / Asset WIP Debit
Vendor A/c Credit
Clearing of Invoice against Down Payment
Vendor A/c Debit
Vendor Advance for Capital Goods Account Credit

The Following are the TDS Rates (to be confirmed with the recent changes)
Particulars Tax Rate Surcharge Rate Total
Contractors – 194 C 2% 5% 2.10%
Advertising – 194 C 1% 5% 1.05%
Prof. Fees – 194 J 5% 5% 5.25%
Rent – Others – 194 I 15% 5% 15.75%
Rent – Company – 194 I 20% 5% 21%
Commission – 194H 5% 5% 5.25%
Interest - Others – 194 A 10% 5% 10.50%
Interest – Company – 194 A 20% 5% 21%
Special Concessional Tax
Works Contract Tax

SECURITY DEPOSITS /EARNEST MONEY DEPOSIT RECEIVED FROM VENDORS
Bank A/c DR
Security Deposit Vendor CR

EMD to give the age so as to enable the same to be transferred to unclaimed EMD account.
PAYMENT OF TOUR ADVANCE DOMESTIC TOURS

INVOICE GENERATION
Invoices will be generated at the Smelters and stock points. The accounting entries for the sale of goods despatched will flow from the Sales invoice generated in SAP Sales and Distribution module. The following entries shall be passed
Customer Account Dr
Revenue Cr
Excise Duty Payable Cr
Sales Tax Payable (local or central) Cr

Note: As mentioned above in the FI document, which is created in the background, the SD invoice number shall be captured. However as per the current accounting procedure the accounting entry passed is as follows :-
Customer Account Dr
Revenue Cr
Excise Duty Billed Cr
Sales Tax Payable (local or central) Cr

Excise duty paid a/c Dr
Excise duty payable a/c Cr

EXPORT SALES
There have been very few export transactions in the past. SAP system will be designed to handle export business. Exports are mainly from the mines and will be handled at the mines, however the documentation part will be taken care at the Head Office. The accounting entry is:
Customer Account Dr
Revenue (Exports) Cr

The realisation of export sales will be directly credited to the bank. The accounting entries will be as follow:
Bank Dr
Customer Cr
Exchange Fluctuation Dr/ Cr

The accounting entries will be:
Rebates/Discounts Dr
Customer Cr

DEBIT MEMOS
Debit Memos shall be issued in case of price difference, sale tax difference and interest on usance period and overdue payments.

The accounting entries for two possible scenarios are as follows:
Price Undercharged:
Customer Account Dr.
Revenue Cr.
Sales tax payable Cr.
Sales tax undercharged
Customer Account Dr.
Sales tax adjustment Cr.

Interest on delayed payments/usance period and other charges
Customer Account Dr.
Interest Others Cr.

In case of HZL a complete retirement or a partial retirement of asset is done. The system uses the asset retirement date to determine the amount to be charged off for each depreciation area. The existing accounting policy is to provide depreciation for the full quarter in which the asset is sold/discarded, recommended that the depreciation be provided from the date of acquisition on prorata basis .

Accounting entry for sale of Asset to customers:
Customer Account Dr
Asset Sale Cr
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr

Note: In case of any Sales Tax /Excise duty applicable for this transaction, SAP will calculate the Sales Tax/Excise Duty based on the Tax Code selected the entry is posted to the GL Account (Sales Tax Payable)

Accounting entry for sale without a customer:
Accumulated Depreciation Dr
Loss on Sale (if applicable) Dr
Asset Sale account Dr
Asset account Cr
Profit on sale (if applicable) Cr

Accounting entry for scrap
Accumulated Depreciation Dr
Loss on Sale of Assets Dr
Asset account Cr

SALE OF SCRAP
The sale of scrap (non-stock) shall be mapped as a direct manual FI entry. The customer will be created as a FI customer. No Logistics module will be involved in the process.

A FI Invoice will be prepared for the sale of scrap with the following entries:
Customer Dr
Sale of Scrap Cr
Excise Duty Payable Cr

ADVANCES FROM CUSTOMERS
Advances are received from the customers against delivery. These advances will be recorded in a special general ledger account. The accounting entry for the same will be:
Bank Account Dr
Advance Customer Payments Cr

These advances will be later on adjusted against the invoices raised on the customers. Advances can be adjusted against more than one invoice at the time of clearing of the invoices against advances.

Adjustment of Advances
Customer Account Cr
Advance Customer Payments Dr

A financial document would be created for each Bank Guarantee received and this document number will be referred to in the Sales Order which would then monitor the value and the validity of the of the Bank Guarantee instrument wise while doing the billing.The letter of credit /Bank guarantee given will be recorded as a noted item.

Accounting Entry for Goods receipt
Stock/Inventory account Dr
GR/IR account Cr
Freight clearing account Cr

Accounting Entry on invoice verification of supplier
GR/IR Dr
Vendor account Cr

Accounting Entry on invoice verification of freight vendor
Freight clearing account Dr
Freight Vendor account Cr

GOODS RECEIPT
Based on the Purchase order and the Quantity actually received Goods Receipts (GR) will be done. Based on the GR done the following accounting entry will be passed in the Financial Accounts
RM/PM Stock Account Dr
GR/IR Account Cr
Freight Clearing Account Cr

EXCISE INVOICE VERIFICATION
On receipt of the excise invoice cum gate pass the following entry will be passed
RG 23 A / RG 23 C Part 2 Account Dr
Cenvat Clearing Account Cr

All the Inventory transactions will look for the valuation class and the corresponding G.L. Accounts and post
the values in the G.L accounts.

For Example: during Goods Receipt

Stock Account - Dr
G/R I/R Account - Cr
Freight Clearing account - Cr
Other expenses payable - Cr

During Invoice Verification

G/R I/R Account - Dr
Vendor - Cr

When the Goods are issued to the Production Order the following transactions takes place:

Consumption of Raw Materials - Dr
Stock A/c - Cr

When the Goods are received from the Production Order the following transactions takes place:

Inventory A/c - Dr
Cost of Goods Produced - Cr
Price difference - Dr/Cr
(depending on the difference between standard cost and actual cost)

When the Goods are dispatched to customer through delivery the following transactions takes place:

Cost of Goods Sold - Dr
Inventory A/c - Cr

When the Goods are issued to a Cost Center or charged off against expenses the following transactions takes place:

Repairs and Maintenance - Dr
Inventory A/c - Cr

When the Goods are stock transferred from one plant to another, the following transactions takes place:

Stock A/c - Dr (Receiving location)
Stock A/c - Cr (Sending location)
Price difference - Dr/Cr
(due to any difference between the standard costs between the two locations)

When the stocks are revalued, the following transactions takes place:

Stock A/c - Dr/Cr
Inventory Revaluation A/c - Cr / Dr

When the Work in Progress is calculated the following transaction takes place:

Work in Progress A/c - Dr
Change WIP A/c - Cr

Physical verification /shortages and excesses : Shortages/excesses on authorizations shall be adjusted using the physical inventory count transaction.

FI-AA-AA (AA)    Asset Accounting: Basic Functions – Master Data
             
ANKA             Asset Classes: General Data             ANLKL
ANKP             Asset Classes: Fld Cont Dpndnt on Chart ANLKL / AFAPL
              of Depreciation
ANKT             Asset Classes: Description              SPRAS / ANLKL
ANKV             Asset Classes: Insurance Types          ANLKL / VRSLFD
ANLA             Asset Master Record Segment             BUKRS / ANLN1 / ANLN2
ANLB             Depreciation Terms                      BUKRS / ANLN1 / ANLN2 / AFABE
                                                      / BDATU
ANLT             Asset Texts                             SPRAS / BUKRS / ANLN1 / ANLN2

ANLU             Asset Master Record User Fields         .INCLUDE /  BUKRS / ANLN1 /  ANLN2
ANLW             Insurable Values (Year Dependent)       BUKRS / ANLN1 / ANLN2 / VRSLFD /
                                                      GJAHR
ANLX             Asset Master Record Segment             BUKRS / ANLN1 / ANLN2
ANLZ             Time Dependent Asset Allocations        BUKRS / ANLN1 / ANLN2 / BDATU

FI-AA-AA (AA2)   Asset Accounting: Basic Functions – Master Data 2.0
             
ANAR             Asset Types                             ANLAR
ANAT             Asset Type Text                         SPRAS / ANLAR
FI-AA-AA (AB)    Asset Accounting: Basic Functions –
              Asset Accounting
ANEK             Document Header Asset Posting           BUKRS / ANLN1 / ANLN2 / GJAHR /
                                                      LNRAN
ANEP             Asset Line Items                        BUKRS / ANLN1 / ANLN2 / GJAHR /
                                                      LNRAN / AFABE
ANEV             Asset Downpymt Settlement               BUKRS / ANLN1 / ANLN2 / GJAHR /
                                                      LNRANS
ANKB             Asset Class: Depreciation Area          ANLKL / AFAPL / AFABE / BDATU
ANLC             Asset value Fields                      BUKRS / ANLN1 / ANLN2 / GJAHR /
                                                      AFABE
ANLH             Main Asset Number                       BUKRS / ANLN1
ANLP             Asset Periodic Values                   BUKRS / GJAHR / PERAF / AFBNR /
                                                      ANLN1 / ANLN2 / AFABER

FI-SL-VSR (GVAL) Special Purpose Ledger: Validation, Substitution and Rules
             
GB03             Validation / Substitution User          VALUSER
GB92             Substitutions                           SUBSTID
GB93             Validation                              VALID

Controlling

Table Name           Description                       Important Fields

AUSP                 Characteristic Values             MANDT / OBJEK / ATINN / ATZHL

CO-KBAS              Overhead Cost Controlling
A132                 Price per Cost Center             MANDT / KAPPL / KSCHL / KOKRS
A136                 Price per Controlling Area        MANDT / KAPPL / KSCHL / KOKRS
A137                 Price per Country / Region        MANDT / KAPPL / KSCHL / KOKRS
COSC                 CO Objects: Assignment of Origina MANDT / OBJNR / SCTYP / VERSN
CSSK                 Cost Center / Cost Element        MANDT / VERSN / KOKRS / GJAHR
CSSL                 Cost Center / Activity Type       MANDT / KOKRS / KOSTL / LSTAR
KAPS                 CO Period Locks                   MANDT / KOKRS / GJAHR / VERSN

CO-KBASCORE          Overhead Cost Controlling: General Services
CSKA                 Cost Elements (Data Dependent on  MANDT / KTOPL / KSTAR
CSKB                 Cost Elements (Data Dependent on  MANDT / KOKRS / KSTAR / DATBI
CSKS                 Cost Center Master Data           MANDT / KOKRS / KOSTL / DATBI
CSLA                 Activity Master                   MANDT / KOKRS / LSTAR / DATBI

CO-OM (KACC)         Overhead Cost Controlling
COBK                 CO Object: Document Header        MANDT / KOKRS / BELNR
COEJ                 CO Object: Line Items (by Fiscal  MANDT / KOKRS / BELNR / BUZEI
COEJL                CO Object: Line Items for Activit MANDT / KOKRS / BELNR / BUZEI
COEJR                CO Object: Line Items for SKF (by MANDT / KOKRS / BELNR / BUZEI
COEJT                CO Object: Line Items for Prices  MANDT / KOKRS / BELNR / BUZEI
COEP                 CO Object: Line Items (by Period) MANDT / KOKRS / BELNR / BUZEI
COEPL                CO Object: Line Items for Activit MANDT / KOKRS / BELNR / BUZEI
COEPR                CO Object: Line Items for SKF (by MANDT / KOKRS / BELNR / BUZEI
COEPT                CO Object: Line Items for Prices  MANDT / KOKRS / BELNR / BUZEI
COKA                 CO Object: Control Data for Cost  MANDT / OBJNR / GJAHR / KSTAR
COKL                 CO Object: Control Data for Activ MANDT / LEDNR / OBJNR / GJAHR
COKP                 CO Object: Control Data for Prima MANDT / LEDNR / OBJNR / GJAHR
COKR                 CO Object: Control Data for Stati MANDT / LEDNR / OBJNR / GJAHR
COKS                 CO Object: Control Data for Secon MANDT / LEDNR / OBJNR / GJAHR

CO-OM-CEL (KKAL)     Cost Element Accounting (Reconciliation Ledger)
COFI01               Object Table for Reconciliation L MANDT / OBJNR
COFI02               Transaction Dependent Fields for  MANDT / OBJNR
COFIP                Single Plan Items for Reconciliat RCLNT / GL_SIRID
COFIS                Actual Line Items for Reconciliat RCLNT / GL_SIRID

CO-OM-CCA            Cost Center Accounting (Cost Accounting Planning RK-S) – What is RK-S
A138                 Price per Company Code            MANDT / KAPPL / KSCHL / KOKRS
A139                 Price per Profit Center           MANDT / KAPPL / KSCHL / KOKRS

CO-OM-OPA (KABR)     Overhead Orders: Application Development R/3 Cost Accounting Settlement
AUAA                 Settlement Document: Receiver Seg MANDT / BELNR / LFDNR
AUAB                 Settlement Document: Distribution MANDT / BELNR / BUREG / LFDNR
AUAI                 Settlement Rules per Depreciation MANDT / BELNR / LFDNR / AFABE
AUAK                 Document Header for Settlement    MANDT / BELNR
AUAO                 Document Segment: CO Objects to b MANDT / BELNR / LFDNR
AUAV                 Document Segment: Transactions    MANDT / BELNR / LFDNR
COBRA                Settlement Rule for Order Settlem MANDT / OBJNR
COBRB                Distribution Rules Settlement Rul MANDT / OBJNR / BUREG / LFDNR

CO-OM-OPA (KAUF)     Overhead Orders: Cost Accounting Orders
AUFK                 Order Master Data                 MANDT / AUFNR
AUFLAY0              Enttity Table: Order Layouts      MANDT / LAYOUT

EC-PCA (KE1)         Profit Center Accounting
CEPC                 Profit Center Master Data Table   MANDT / PRCTR / DATBI / KOKRS
CEPCT                Texts for Profit Center Master Da MANDT / SPRAS / PRCTR / DATBI
CEPC_BUKRS           Assignment of Profit Center to a  MANDT / KOKRS / PRCTR / BUKRS
GLPCA                EC-PCA: Actual Line Items         RCLNT / GL_SIRID
GLPCC                EC-PCA: Transaction Attributes    MANDT / OBJNR
GLPCO                EC-PCA: Object Table for Account  MANDT / OBJNR
GLPCP                EC-PCA: Plan Line Items           RCLNT / GL_SIRID

EC-PCA BS (KE1C)     PCA Basic Settings: Customizing for Profit Center Accounting
A141                 Dependent on Material and Receive MANDT / KAPPL / KSCHL / KOKRS
A142                 Dependent on Material             MANDT / KAPPL / KSCHL / WERKS
A143                 Dependent on Material Group       MANDT / KAPPL / 

Financial Accounting

Table Name           Description                           Important Fields

Financial Accounting

FBAS             Financial Accounting “Basis”
BKPF             Accounting Document Header              BUKRS / BELNR / GJAHR
BSEG             Accounting Document Segment             BUKRS / BELNR / GJAHR / BUZEI
BSIP             Index for Vendor Validation of Double   BUKRS / LIFNR / WAERS / BLDAT /
              Documents                               XBLNR / WRBTR / BELNR / GJAHR / BUZEI
BVOR             Inter Company Posting Procedure         BVORG / BUKRS / GJAHR / BELNR
EBKPF            Accounting Document Header (docs from   GLSBK / BELNR / GJHAR / GLEBK
              External Systems)
FRUN             Run Date of a Program                   PRGID
KLPA             Customer / Vendor Linking               NKULI / NBUKR / NKOAR / PNTYP
                                                      / VKULI / VBUKR / VKOAR

KNB4             Customer Payment History                KUNNR / BUKRS
KNB5             Customer Master Dunning Data            KUNNR / BUKRS / MABER
KNBK             Customer Master Bank Details            KUNNR / BANKS / BANKL / BANKN
KNC1             Customer Master Transaction Figures     KUNNR / BUKRS / GJHAR
KNC3             Customer Master Special GL Transactions KUNNR / BUKRS / GJAHR / SHBKZ
              Figures
LFB5             Vendor Master Dunning Data              LIFNR / BUKRS / MABER
LFBK             Vendor Master Bank Details              LIFNR / BANKS / BANKL / BANKN
LFC1             Vendor Master Transaction Figures       LIFNR / BUKRS / GJHAR
LFC3             Vendor Master Special GL Transactions   LIFNR / BUKRS / GJHAR / SHBKZ
              Figures
VBKPF            Document Header for Document Parking    AUSBK / BUKRS / BELNR / GJHAR

FBASCORE         Financial Accounting General Services “Basis”

KNB1             Customer Master (Company Code)          KUNNR / BUKRS
LFA1             Vendor Master (General Section)         LIFNR
LFB1             Vendor Master (company Code Section)    LIFNR / BUKRS
SKA1             G/L Account Master (Chart of Accounts)  KTOPL / SAKNR
SKAT             G/L Account Master (Chart of Accounts – SPRAS / KTOPL / SAKNR
              Description)
MAHNS            Accounts Blocked by Dunning Selection   KOART / BUKRS / KONKO / MABER
MHNK             Dunning Data (Account Entries)          LAUFD / LAUFI / KOART / BUKRS /
                                                      KUNNR / LIFNR / CPDKY / SKNRZE /
                                                      SMABER / SMAHSK / BUSAB

FI-GL-GL (FBS)   General Ledger Accounting: Basic Functions- G/L Accounts

SKAS             G/L Account Master (Chart of Accounts – SPRAS / KTOPL / SAKNR / SCHLW
              Key Word list)
SKB1             G/L Account Master (Company Code)       BUKRS / SAKNR
FI-GL-GL (FBSC)  General Ledger Accounting: Basic
              Functions - R/3 Customizing for G/L Accounts
FIGLREP          Settings for G/L Posting Reports        MANDT
TSAKR            Create G/L account with reference       BUKRS / SAKNR
FI-GL-GL (FFE)   General Ledger Accounting: Basic
              Functions - Fast Data Entry
KOMU             Account Assignment Templates for G/L    KMNAM / KMZEI
              Account items

FI-AR-AR (FBD)   Accounts Receivable: Basic Functions - Customers
             
KNKA             Customer Master Credit Management :     KUNNR
              Central Data
KNKK             Customer Master Credit Management :     KUNNR / KKBER
              Control Area Data
KNKKF1           Credit Management : FI Status data      LOGSYS / KUNNR / KKBER / REGUL
RFRR             Accounting Data – A/R and A/P           RELID / SRTFD / SRTF2
              Information System

FI-BL-PT         Bank Accounting: Payment (BFIBL_CHECK_D)  Transactions – General Sections

PAYR             Payment Medium File                     ZBUKR / HBKID / HKTID / RZAWE /
                                                      CHECT
PCEC             Pre-numbered Check                      ZBUKR / HBKID / HKTID / STAPL

FI-BL-PT-AP(FMZA)Bank Accounting: Payment Transactions – Automatic Payments
             
F111G            Global Settings for Payment Program for MANDT
              Payment Requests
FDZA             Cash Management Line Items in Payment   KEYNO
              Requests
PAYRQ            Payment Requests                        KEYNO

What is the table name for G/L Master data, when we create centrally (T.Code - FS00)?

Definition

Use

Structure

An employee trip is made up of trip facts , trip costs assignment specifications, trip accounting results, a trip transfer amount and a trip status .

The trip facts are the documentary or Travel Accounting-relevant information regarding a trip.

Trip costs assignments can be specified for an employee trip or for individual trip facts.

The travel accounting results and the trip transfer amount are created by Travel Accounting from the trip facts.

The trip status represents the processing stage of a trip, which determines whether or not certain travel-specific business processes are permitted.

Integration

Refer to

Trip Facts

Trip Costs Assignment Specifications

Travel Accounting

Trip Status

Purpose

With the R/3 Travel Management application component, you can perform all of the business processes involved with a business trip efficiently and reliably in one single process. The goal of this process is the complete and integrated administration of travel expenses from travel planning to correct taxation in Payroll Accounting (HR), correct posting in Financial Accounting (FI), and clearing in Controlling (CO) or Funds Management (FM) according to the allocation-by-cause principle.

Within the process, using the Travel Planning component, you can plan business trips quickly and easily, record the basic trip facts and book travel services. After the trips have been taken, using the Travel Accounting component, you can supplement the remaining trip facts, account the trip costs and transfer the accounting results to Financial Accounting, Controlling, Funds Management, and, for possible calculation of taxes, to Payroll Accounting for further processing. As a result of the integration of all of these process segments in one single process, which is extensively controlled and logged by the R/3 System, the overall processing of business trips is significantly streamlined, reducing costs.

Process Flow

The Overall Process of Travel Management with Travel Planning

Result

Use

Procedure for Financial Accounting

• Choose Accounting ® Financial accounting ® Travel management ® Accounting.

Procedure for Human Resources

• Choose Human resources ® Travel management ® Accounting.

The Travel accounting screen appears.

Use

There are two options for calling Travel Planning from the initial SAP R/3 screen.

For more information, see Travel Planning in the R/3 Library.

Procedure for Financial Accounting

• Choose Accounting ® Financial accounting ® Travel management ® Planning.

Procedure for Human Resources

• Choose Human resources ® Travel management ® Planning.

The Travel planning screen appears.

Use

Integration

You can only change an employee trip by using a trip entry scenario.

Prerequisites

Features

Refer to

Change Trip (Travel Manager)

Change Weekly Report

Use

Integration

You can only create an employee trip by using an entry scenario.

Prerequisites

Activities

Refer to

Entry Scenario: Create Trip

Entry Scenario: Travel Manager

Entry Scenario: Travel Calendar

Entry Scenario: Weekly Report

Entry Scenario: Trip Advance

Use

Integration

You can only display an employee trip by using a trip entry scenario.

Features

Refer to

Display Trip (Travel Manager)

Display Weekly Report

Use

Integration

You can only copy an employee trip via a trip entry scenario.

Features

Refer to

Copy Trip (Travel Manager)

Use

Integration

You can only print an employee trip by using a trip entry scenario.

Prerequisites

Features

Refer to

Print Trip via Travel Manager

Print Weekly Report

Use

Integration

You can only delete an employee trip by using a trip entry scenario.

You can not use this function to delete employee trips that have already been posted. You can only cancel such employee trips to reverse accounting results.

Prerequisites

Features

Use

Integration

You can only display the corrections to an employee trip via a trip entry scenario.

Features

Refer to

Display Corrections via Travel Manager

Display Corrections via Weekly Report

Use

Integration

You can only simulate accounting of an employee trip by using a trip entry scenario.

Features

Refer to

Simulate Travel Accounting via Travel Manager

Simulate Travel Accounting via Weekly Report

Use

The system can only account employee trips that you have approved for accounting. To approve employee trips, you have two options:

• Approval of exactly one individual trip via a
trip entry scenario
• Approval of one or more trips via
Approval

Integration

If you only want to approve one employee trip via a trip entry scenario, you can start simulation of accounting of the employee trip first. This gives you an overview of the trip costs to be expected.

Use

The actual travel expenses for an employee trip are determined by the system in Travel Accounting. To account employee trips, you have two options:

• Accounting of exactly one individual trip via a
trip entry scenario
• Accounting of one or more trips via
travel accounting

Prerequisites

Features

On the basis of the trip facts, the system determines the accounting results. It displays the trip facts and the transfer amount for the employee trip via the standard form. Unlike in simulated accounting of an employee trip, the system saves the accounting results that are determined in the database.

Numbers

Use

This function copies commodity codes [Ext.] into the SAP System from external files available

from the customs authorities. It saves you the time required to manually enter these codes in the

system.

Integration

Once they have been loaded into the SAP System, the codes and their descriptions can be used

throughout the system. For example, you can match them with materials in material master

records and print them in foreign trade documents.

The system stores goods numbers and their descriptions in tables T604 and T604T (Foreign

Trade: Commodity Code / Import Code Numbers).

Prerequisites

Before the function can transfer the codes into R/3, you need to:

• Make sure that the file containing the codes and their descriptions is in ASCII format

• Know the structure of the file from which the system will copy the codes – which columns

the codes, the text descriptions and the units of measure (if available) occupy.

Features

You do not have to load all codes into your system. If you want, you can load only the chapters

relevant to your business.

You can overwrite all of the system’s existing codes or add only the new codes.

For example, suppose the system contains the codes 100 and 101 and the set of

codes you want to load contains codes 100, 101, and 102. You can do one of the

following:

• Load only the new code, 102, and ignore codes 100 and 101

• Load the new code and overwrite the existing information for codes 100 and

101

You can load commodity codes and import code numbers from the Foreign Trade

Use

This procedure describes how to load an external file containing commodity codes or import code

numbers for use in your system.

Prerequisites

• The external file must be in ASCII format

• You need to know the structure of the file – which columns (positions) the codes, the text

descriptions and the units of measure occupy.

Procedure

1. You access this function from the Foreign Trade Data Service Cockpit.

2. Choose the appropriate tab – European Union, Japan or Other – in the Load/Compare

section of the Data Service Cockpit. Choose the Load commodity code button next to the

Commodity code field to display the selection criteria screen.

3. Enter the selection criteria and the file specifications.

Entries in the following fields are mandatory:

– Country key

– File name

– Drive

– Subdirectory

– Initial position goods number

– Final position goods number

– Initial position goods text

– Final position goods text

See the field help (F1) for detailed information about each of the fields in this procedure.

You can determine the actual positions of the columns for the data record structure

entries by opening the ASCII file and counting the spaces used for the digits and the

text characters. For this you need to identify the beginning and end positions of the

codes, their texts and units of measure (when applicable) and enter them in the

corresponding fields.

For example, for a commodity code file with the contents "12345678 Sample text"

(with no unit of measure), you should make the following entries in the data record

structure section:

Data Record Structure

If there is no unit of measure (optional entry), the last position for the goods text can be a

number that is much greater than the actual final position for the goods text (for example,

200).

4. If you want to use this set of codes as the basis for maintaining the codes in the system,

select Carry out preparations and enter an identification code in the Key for upload field. You

will need this key to access this set of codes during maintenance.

5. If you are installing codes from floppy disks or several files

– For the first disk or file, select First data carrier

– For additional disks or files, select Further data carriers

6. Execute the function.

Results

The system uploads the file contents to the SAP System.

Potential Errors

When you execute this report, the system issues an error message if

• The values for the beginning and end positions overlap

• You enter an incorrect length for a commodity code or import code

number

• The length for the codes has not been maintained for the country you

enter on the selection screen.

You assign commodity code and import code lengths for each country in

Table T609S in Customizing (see Sales → Foreign Trade/Customs →

Basic Data for Foreign Trade → Length of commodity Codes/Import

Use

This function allows you to maintain the lists of commodity codes (for example, US Schedule B

codes) and import code numbers (for example, Harmonized Tariff Schedule codes) in the

system.

Periodically, some codes become obsolete with the customs authorities. This function identifies

obsolete codes by comparing codes currently in the system with the set of codes designated by a

keyword you enter. (See the graphic below.) This designated set of codes could be, for example,

the most recent set of commodity codes you received from the customs authorities and loaded

into R/3. From the comparison, the system creates a list of the codes that are not in the

designated set. You then have the option of deleting the listed codes.

Commodity codes Commodity codes Commodity codes

Currently listed in the selected for

in the system most recent set deletion

Prerequisites

To use this function, you must know the keyword assigned to the set of codes on which you want

to base the comparison. (When you load a set of commodity codes or import code numbers, you

can print the key you assigned to the set and keep it on file.) The system uses that keyword to